Protection of Personal Data Law (PPDL)

SUPPLIER / SUBCONTRACTOR CLARIFICATION TEXT

1. Identity of Data Controller

According to the Protection of Personal Data Law numbered 6698 (the “Law numbered 6698”), your personal data; is processed within the scope described below by Unigen Yapı Malzemeleri A.Ş. (UNIGEN / the Company) as the data controller.

Unigen Yapı Malzemeleri A.Ş.

Address: İnönü Mahallesi, Kayışdağı Caddesi, Kandiş İş Merkezi, No:128 Kat:2 PK:34755 Ataşehir / Istanbul

Tel: 90 216 577 04 34

E-mail: unigenyapi@hs01.kep.tr or kvkk@unigen.com.tr

1. Purpose of Processing Personal Data

Personal data means information that identifies you or makes your identity identifiable.

Your personal data, which may be processed by our Company, is processed for the following purposes.

Conducting Training Activities

Obtaining the information of our trainers to be evidence in the trainings that we receive externally

Certification of trainings as a result of external trainings

Providing trainings on occupational health and safety to supplier employees

Within the scope of Execution of Procurement of Goods / Services, within the scope of Execution of Contract Processes and Execution of Communication Activities

Forwarding purchase orders to the supplier employee or officer

Making regular agreements with our suppliers

Communication between suppliers, business partners, external service providers

Obtaining offers for the supply of goods and services

Procurement of goods and services within the scope of agreements

Obtaining the necessary information to draft agreements

Obtaining the circular of signatures reflecting that the supplier representative who signed the agreement has the signature authority and ensuring the validity of the agreement

Implementation of agreements conducted by and between us and our suppliers

Execution of Information Security Processes and Execution of Access Authorities

Compliance with Information Security policies and monitoring of Information Security Violations, Determination of Access authorizations

Ensuring compliance with legal obligations when you visit our factory and use our internet

Ensuring Physical Space Security

Preventing unauthorized entry and exit when you visit our factory, Inspection in case of violations, Recording images automatically with cameras for security measures

Occupational Health and Safety, Providing Information to Authorized Persons, Institutions and Entities and Conducting Activities in Compliance with the Legislation

Making work accident notifications, police station notifications and legal liability notifications

Retention of invoice information within the framework of legal obligations

Ensuring the compliance of our supplier employees with occupational health and safety rules,

Execution of Finance and Accounting Affairs, Internal Audit/Investigation / Intelligence Activities

Maintaining financial and accounting records and performing payment transactions

Processing supplier invoices into accounting programs

Execution of Logistics Activities

Following up transportation and carrying processes

Conducting Audit / Ethical Activities

Performing supplier valuations and audits

Performing Quality Management System audits and organization of auditors

1. To Whom and for What Purposes the Processed Personal Data Shall be Transferred

Your Personal Data can be transferred without the consent of the person concerned, if one of the conditions specified in paragraph 3 of Article 6 of the PPDL numbered 6698 are fulfilled, provided that adequate measures and the ones stated under paragraph 2 of Article 5 of the PPDL numbered 6698 are taken. Provisions in other laws regarding the transfer of Personal Data are preserved.

For the purposes stated above, your personal data can be transferred;

to authorized public institutions and organizations such as the Information Technologies and Communications Authority, Security Directorate, Local Government, Ministry of Transport, judicial authorities, administrative authorities,

to occupational health and safety companies, hospitals and health institutions in order to fulfill emergency medical interventions and occupational health and safety obligations,

to audit firms and information security firms in order to carry out the necessary quality, confidentiality and standard audits,

to cargo companies in order to deliver when necessary,

to the person permitted by the provisions of the legislation or to the institutions and organizations with which you have consented, depending on the type of personal data and limited to the purpose, within the legal framework.

1. Processed Personal Data, Method and Legal Ground of Collecting Personal Data

Your personal data is collected through our Company's Headquarters Location, Business units, HİDRO-MAK website, social media accounts, Accounting Program database, PACS (Personnel Attendance Control System), Camera Records, parties from which our Company receives services that are complementary or extensions of its activities, contracted organizations, business partners, suppliers and other similar channels, automatically or non-automatically, in writing, verbally or electronically.

Within the scope of being expressly provided for by the laws stated in Article 5/2 (a) of the Law numbered 6698,

Name, surname and internet access of supplier employees and supplier officials, who connect to the internet by using our Company's internet network, are processed with automatic programs.

Within the scope of being mandatory for the Data Controller to fulfill its legal obligation under Article 5/2 (ç) of the Law numbered 6698,

Names Surnames, Telephone numbers, bank information of the sole trader's officials, e-mail addresses of the supplier employees and supplier officials are processed with the accounting programs and current account introduction forms that we use, in order to reach an agreement with our supplier companies and to realize the payments.

Within the scope of the obligation of data processing for the legitimate interests of the data controller, provided that it does not harm the fundamental rights and freedoms of the person concerned as per Article 5/2 (f) of the Law numbered 6698,

name, surname, phone number, e-mail information and CV information of supplier employees/officials who will continue training and audit activities in our corporation are processed. Furthermore, the names, surnames and signatures of the trainers are processed with the Training Participation Form and Training Assessment Forms.

Within the scope of Execution of Goods/Services Procurement Processes, the name, surname, address, telephone number and e-mail address of supplier employees/officials are processed with purchase request forms.

 

Name, Surname, Address, Telephone Number of employees of our carrying suppliers that we work with to deliver products to our customers

are processed.

Image recordings of supplier employees and supplier officials obtained with the cameras in the administrative building and factory are processed automatically.

Within the scope of being necessary to process the personal data of the parties to the agreement, provided that it is directly related to the establishment or performance of an agreement as per Article 5/2 (c) of the Law numbered 6698,

Name, Surname, T.R. Identity Number, Signature of the supplier official stated in the agreement,

the identity information on the circular of signatures of the supplier personnel authorized to sign the agreement (Name, Surname, Address, Mother's Name, Father's Name, Place of Birth, Date of Birth, Marital Status, Identity Card information) are processed.

1. Your Rights Regarding Personal Data

By applying to our Company, you as a data owner have right;

• To learn as to whether your personal data is processed or not,
• To request information regarding your personal data if this was processed,
• To acquire information on the purpose of processing your personal data and as to whether this was properly used for its intended purpose,
• To acquire information on third persons to whom your personal data is transferred at home or abroad,
• To request correction of your personal data in case this was processed incompletely or inaccurately and to request notifications to be made to third persons to whom your personal data was transferred with regard to the transaction carried out under this content,
• To request deletion or destruction of your personal data despite it has been processed in accordance with the provisions of the Law numbered 6698 and other laws, in case the reasons necessitating its processing cease to exist and to request notifications to be made to third persons to whom your personal data was transferred with regard to the transaction carried out under this content,
• To object to the emergence of a result to your disadvantage that arose due to the processing of your data exclusively through automated systems,

To demand compensation for the damage arising from the unlawful processing of your personal data.
 

If you submit your requests regarding the above-mentioned rights to our Company via e-mail at unigenyapi@hs01.kep.tr or  kvkk@unigen.com.tr or in accordance with other application procedures stated under the Communiqué on Application Procedures and Principles to Data Supervisor, we will finalize your request for free as soon as possible and within 30 (thirty) days at the latest, depending on the nature of your request. However, if the transaction requires an additional cost, the fee in the tariff determined by the Protection of Personal Data Board may be charged.

VISITOR CLARIFICATION TEXT

1. Identity of Data Controller

According to the Protection of Personal Data Law numbered 6698 (the “Law numbered 6698”), your personal data; is processed within the scope described below by Unigen Yapı Malzemeleri A.Ş. (UNIGEN / the Company) as the data controller.

Unigen Yapı Malzemeleri A.Ş.

Address: İnönü Mahallesi, Kayışdağı Caddesi, Kandiş İş Merkezi, No:128 Kat:2 PK:34755 Ataşehir / Istanbul

Tel: 90 216 577 04 34

E-mail: unigenyapi@hs01.kep.tr or kvkk@unigen.com.tr

1. Purpose of Processing Personal Data

Personal data means information that identifies you or makes your identity identifiable. Your personal data, which may be processed by our Company, is processed for the following purposes.

Execution of Information Security Processes and Execution of Access Authorities

Compliance with Information Security policies and monitoring of Information Security Violations, Determination of Access authorizations

Ensuring Physical Space Security

Prevention of unauthorized entry and exit, Investigation in case of violations, For security measures

Providing Information to Authorized Persons, Institutions and Entities and Conducting Activities in Compliance with the Legislation

For fulfilling our legal obligation when you connect to the internet by using Unigen Yapı wireless network during your visit

1. To Whom and for What Purposes the Processed Personal Data Shall be Transferred

As a principle, the collected personal data of yours is not shared with any third party or institution. However, we may share your personal data with the public institutions and entities that request it, in order for us to fulfil the requests that we receive from legally authorized public institutions and entities and based on the legal ground for fulfilling the legal obligations set forth in Article 5/2(ç) of the Law.

1. Processed Personal Data, Method and Legal Ground of Collecting Personal Data

Within the scope of the legitimate interest of the data controller regulated in Article 5/2 (f) of the Law numbered 6698, your images are automatically processed with security cameras when you visit our administrative building and production areas physically.

Based on the legal ground of being expressly provided for by the laws stated under Article 5/2 (a) of the Law numbered 6698, your IP address, pages you visit on the internet when you access the Internet by using our Company's network are processed by automatic methods within the scope of the "Law on the Regulation of Broadcasts Made on the Internet and Fighting Against Crimes Committed Through These Broadcasts" numbered 5651.

1. Your Rights Regarding Personal Data

By applying to our Company, you as a data owner have right;

To learn as to whether your personal data is processed or not,

To request information regarding your personal data if this was processed,

To acquire information on the purpose of processing your personal data and as to whether this was properly used for its intended purpose,

To acquire information on third persons to whom your personal data is transferred at home or abroad,

To request correction of your personal data in case this was processed incompletely or inaccurately and to request notifications to be made to third persons to whom your personal data was transferred with regard to the transaction carried out under this content,

To request deletion or destruction of your personal data despite it has been processed in accordance with the provisions of the Law numbered 6698 and other laws, in case the reasons necessitating its processing cease to exist and to request notifications to be made to third persons to whom your personal data was transferred with regard to the transaction carried out under this content,

To object to the emergence of a result to your disadvantage that arose due to the processing of your data exclusively through automated systems,

To demand compensation for the damage arising from the unlawful processing of your personal data.
If you submit your requests regarding the above-mentioned rights to our Company via e-mail at unigenyapi@hs01.kep.tr or  kvkk@unigen.com.tr or in accordance with other application procedures stated under the Communiqué on Application Procedures and Principles to Data Supervisor, we will finalize your request for free as soon as possible and within 30 (thirty) days at the latest, depending on the nature of your request. However, if the transaction requires an additional cost, the fee in the tariff determined by the Protection of Personal Data Board may be charged.

EMPLOYEE CANDIDATE CLARIFICATION TEXT

1. Identity of Data Controller

According to the Protection of Personal Data Law numbered 6698 (the “Law numbered 6698”), your personal data; is processed within the scope described below by Unigen Yapı Malzemeleri A.Ş. (UNIGEN / the Company) as the data controller.

Unigen Yapı Malzemeleri A.Ş.

Headquarters: İnönü Mahallesi, Kayışdağı Caddesi, Kandiş İş Merkezi, No:128 Kat:2 PK:34755 Ataşehir / Istanbul / Tel: 90 216 577 04 34

Factory: Duzce 1. OSB 6. Cadde No:3 Beyköy Merkez/DUZCE / Tel: 0380 526 04 90

Storehouse: Eyup Sultan mah. İmam Rabbani cad. Dekor sk. No:1 (Zemin Kat) Sancaktepe /ISTANBUL / Tel: 0216 311 07 35

Duzce Technopark Branch Office: Orhangazi Mah. Teknopark Cad. No:1 İç Kapı1 Duzce / Merkez

E-mail: kvkk@unigen.com.tr or unigenyapi@hs01.kep.tr

1. Purpose of Processing Personal Data

Personal data means information that identifies you or makes your identity identifiable. Your personal data, which may be processed by our Company, is processed for the following purposes.

For the purposes of the following: Within the scope of Execution of Application Processes of Employee Candidates and Selection and Job Placement Processes of Employee Candidate/Intern

5. Ensuring communication,
5. Conducting business negotiations,
5. Carrying out Personality Inventory/General Ability/English/Field Knowledge Exams within the scope of job conformity assessment,
5. Assessment of conformity for the requested job position,
6. Contacting the referenced persons for the confirmation of the information,
5. Determining the tendencies to comply with the corporate culture and practices.
5. Ensuring Physical Space Security
5. Prevention of unauthorized entry and exit, Investigation in case of violations, security measures

your personal data shall be processed in line with your explicit consent and retained for the maximum period necessary for the purpose for which it is processed.

1. To Whom and for What Purposes the Processed Personal Data Shall be Transferred

We may share the collected personal data of yours with the public institutions and entities that request it, in order for us to fulfil the requests that we receive from legally authorized public institutions and entities and based on the legal ground for fulfilling the legal obligations set forth in Article 5/2(ç) of the Law.

It may be shared with the persons specified as references for the purpose of confirming the information that you have declared.

It can be shared with the training companies/exam centers that will carry out the general aptitude test and personality inventory to evaluate your compatibility with the requested position.

1. Processed Personal Data, Method and Legal Ground of Collecting Personal Data

Your personal data and your personal data of special nature in the Job Application Form submitted to you will be processed upon your explicit consent. In line with your explicit consent, your personal data and your personal data of special nature stated on the Job Application Form are as follows.

Identity Information

Name and Surname, Date of Birth, Place of Birth, T.R. Identity Number, Gender, Marital Status, Home and Mobile Phone Number, Driving License Class/Date, Nationality, Military Status, Signature,

Visual Records

The photo that you provided during the job application process and your camera footage recorded by automatic means during your visit to our company.

Professional Experience Information

Educational Status (alma mater-courses), Computer Knowledge, Professional Education Certificates, Experiences, References, Knowledge of Foreign Language, Requested Salary Amount, Information on Application

Your Personal Data of Special Nature

Information on your criminal record and information on your health status

1. Your Rights Regarding Personal Data

By applying to our Company, you as a data owner have right;

5. To learn as to whether your personal data is processed or not,
5. To request information regarding your personal data if this was processed,
5. To acquire information on the purpose of processing your personal data and as to whether this was properly used for its intended purpose,
5. To acquire information on third persons to whom your personal data is transferred at home or abroad,
6. To request correction of your personal data in case this was processed incompletely or inaccurately and to request notifications to be made to third persons to whom your personal data was transferred with regard to the transaction carried out under this content,
5. To request deletion or destruction of your personal data despite it has been processed in accordance with the provisions of the Law numbered 6698 and other laws, in case the reasons necessitating its processing cease to exist and to request notifications to be made to third persons to whom your personal data was transferred with regard to the transaction carried out under this content,
5. To object to the emergence of a result to your disadvantage that arose due to the processing of your data exclusively through automated systems,

To demand compensation for the damage arising from the unlawful processing of your personal data. If you submit your requests regarding the above-mentioned rights to our Company via e-mail given at the section of the "Identity of Data Controller and General Information" or in accordance with other application procedures stated under the Communiqué on Application Procedures and Principles to Data Supervisor, we will finalize your request for free as soon as possible and within 30 (thirty) days at the latest, depending on the nature of your request. However, if the transaction requires an additional cost, the fee in the tariff determined by the Protection of Personal Data Board may be charged. Applications are made via PRS24-FRM02 PPDL Application and Request Form.

PPDL APPLICATION AND REQUEST FORM

I. GENERAL EXPLANATIONS

Under the Protection of Personal Data Law numbered 6698 (the "PPDL"), the personal data owners defined as the person concerned (hereinafter referred to as the "Applicant".) have been granted the right to make certain requests regarding the processing of their personal data in Article 11 of the PPDL.

In accordance with Article 13/I of the PPDL, the applications to be made to our Company, which is the data controller, regarding these rights, must be submitted to us in writing or by other methods determined by the Protection of Personal Data Board (the "Board").

It is important that the personal data we hold about you are accurate and up to date. Therefore, please inform us when there is a change in your personal data. In accordance with the PPDL and related legislation, you can;

5. learn as to whether your personal data is being processed or not,
5. request details about the information that we collect,
5. learn for what purpose this information is collected and how it is used, and the third parties to whom personal data is transferred within the country or abroad; or
5. request them to be corrected, updated in case of incomplete or incorrect processing, or to be deleted if the reasons for their processing have ceased to exist, in a way that includes also the requesting notifications to be made to third parties to whom the transfer has been made.

In this context, the "written" applications to be made to our Company shall be made by printing out this form and stating "Protection on Personal Data Law Information Request" on the envelope or on the subject,;

5. by the application of the Applicant in person,

5. by registered mail with return receipt,
5. by using the registered electronic mail address (REM), secure electronic signature, mobile signature or the electronic mail address informed by the data owner previously to Unigen'  and registered under Unigen system.

Contact:

Identity of Data Controller

Unigen Yapı Malzemeleri A.Ş.

Address: İnönü Mahallesi, Kayışdağı Caddesi, Kandiş İş Merkezi, No:128 Kat:2 PK:34755 Ataşehir / Istanbul

Tel: 90 216 577 04 34

E-mail: kvkk@unigen.com.tr or unigenyapi@hs01.kep.tr

Application Procedure*	Application Address	Information to be Specified in the Application Submission	Other Information to be Added to the Application
Personal Application (Personal data owner shall apply personally, with a document proving her/his identity)	Unigen Yapı Malzemeleri A.Ş. Address: İnönü Mahallesi, Kayışdağı Caddesi, Kandiş İş Merkezi, No:128 Kat:2 PK:34755 Ataşehir / Istanbul TURKEY		Identity (passport, driving license etc.)
Notification via registered letter with return receipt or Mail	Unigen Yapı Malzemeleri A.Ş. Address: İnönü Mahallesi, Kayışdağı Caddesi, Kandiş İş Merkezi, No:128 Kat:2 PK:34755 Ataşehir / Istanbul TURKEY	On the envelope, "Protection of Personal Data Law Information Request" shall be stated.	Identity (passport, driving license etc.) etc.)
Application via Electronic Mail (REM) by signing with a Secure Electronic Signature	unigenyapi@hs01.kep.tr	Under the subject of the e-mail "Protection of Personal Data Law Information Request" shall be stated.
Application via the electronic mail address informed previously to Unigen and registered under Unigen system	kvkk@unigen.com.tr	Under the subject of the e-mail "Protection of Personal Data Law Information Request" shall be stated.

 

* The application procedure has been determined as the "written" application channel in accordance with the first paragraph of Article 13 of the Law. If the Board determines also other procedures, these shall be also announced to you by UNIGEN . Your applications submitted to us shall be responded, depending on the nature of the request, “as soon as possible and within thirty days at the latest” from the date that your request reaches us, in accordance with the second paragraph of Article 13 of the Law. The responses shall be provided to you in accordance with the procedure determined by the Board. In order for your request to be fulfilled fully, the information and documents requested in the form must be provided to us completely and accurately.

II. REQUIRED INFORMATION AND DOCUMENTS

Please fill in the following information completely

Name and Surname			T.R. Identity Number
Your Relationship with our Company Put (X) next to your selection		Visitor		E-Commerce Customer		Customer
		Dealer Officer		Employee		Former Employee
		Supplier		Sub-contractor		Employee / Intern Candidate
Mobile Phone			E-mail
Has Your Relationship with Our Company Ceased?

III. REQUESTS OF APPLICANT

Under Article 11 of the Protection of Personal Data Law, the rights you may request from our Company, as the data controller, are stated. According to the rights that you have requested, an assessment shall be made within our Company and the responses shall be provided to you in accordance with the 3rd paragraph of Article 13 of the Law.

S. NO.	Subject of Request (Your selection/Please put X next to your request)	Legal ground	Your request
1	I want to know as to whether your Company processes my personal data.	Protection of Personal Data Law Article 11/1 (a)
2	If the Company processes my personal data, I request information on these data processing activities.	Protection of Personal Data Law Article 11/1 (b)
3	If my personal data has been processed, I would like to learn about the purpose of processing and whether it is used in accordance with the purpose of processing.	Protection of Personal Data Law Article 11/1 (c)
4	I would like to know the third persons if my personal data is transferred to third parties within or outside the country.	Protection of Personal Data Law Article 11/1 (ç)
5	I believe that my personal data is processed incompletely or inaccurately and I request it to be corrected.	Protection of Personal Data Law Article 11/1 (d)
6	Although my personal data has been processed in accordance with the provisions of the law and other relevant laws, I think that the grounds for processing the same have ceased to exist, and within this framework, I request    (   )* regarding my personal data.	Protection of Personal Data Law Article 11/1 (e)	A- Deletion B- Anonymization
7	I would like my personal data which I believe that processed incompletely and inaccurately to be corrected (Request No 5) also before the third parties to whom my personal data was transferred.	Protection of Personal Data Law Article 11/1 (f)
8	Although my personal data has been processed in accordance with the provisions of the law and other relevant laws, I think that the grounds for processing the same have ceased to exist (Request No 6), and within this framework, I request    (   )* also before the third parties to whom my personal data was transferred.	Protection of Personal Data Law Article 11/1 (f)	A- Deletion B- Anonymization
9	I think that my personal data processed by your company was analysed exclusively through automated systems and a consequence has arisen against me as a result of this analysis. I object to this result.	Protection of Personal Data Law Article 11/1 (g)
10	I have suffered damage due to the unlawful processing of my personal data. I request compensation for this damage.***	Protection of Personal Data Law Article 11/1 (h)

Please state your additional explanations

 

***Please provide information, documents and proofs that reflect your damage, if any.

 

III. STATEMENT OF APPLICANT

In line with the requests that I have stated above, I kindly request you to evaluate the application that I have made to your Company and to inform me.

I hereby declare and undertake that the documents and information that I have provided to you in this application are correct, up-to-date and belong to me. I allow the information and documents that I have provided in the application form, to be processed by UNIGEN limited to the purposes of evaluating and responding to my application, delivering my application to me, and determining my identity and address.

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